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Office of
Information Technology Services (ITS)

Office 365 for People Leaving Ïã½¹ÊÓƵ

Overview

Ïã½¹ÊÓƵ Office 365 accounts are assigned based on whether you are a current student or current regular employee.  Individuals with multiple campus affiliations retain access as long as one eligible role remains. When all eligible roles are removed from an individual’s Ïã½¹ÊÓƵ username, you will immediately lose access to your Ïã½¹ÊÓƵ Office 365 account.

NOTE:  ITS cannot provide an exact date for when a student's or employee's affilication changes and they lose access.  For students, it is generally dependent on the start date and ending date of your classes.
For emloyees, it depends on when their department submits changes to their role at the Office of Human Resources.  This process is solely handled by each department and they do not inform us of their schedule for doing this.
For this reason, any preparation like downloading/transferring personal Ïã½¹ÊÓƵ Office 365 files should be done before your gradudation or termination date.

All files stored within your Ïã½¹ÊÓƵ Office 365 OneDrive and Sharepoint will be inaccessible!
You will not be able to edit Office documents again until you have a new, personal, paid license for Office 365. You may also use Ïã½¹ÊÓƵ Google to access and edit the documents.

Exchange Email Accounts (applies to out-going employees only)
Office 365 account remain intact for emertius faculty who retain all standard computing services.
Ïã½¹ÊÓƵ University email addresses (@andrews.edu) cannot be used for personal Office 365 accounts. They are reserved for enterprise Ïã½¹ÊÓƵ Office 365 accounts only. If you choose to personally purchase Office 365, do not use an @andrews.edu email address.

Retaining Your Files from OneDrive

Saving Your Files
Option 1: using the web app.

Option 2: If you have a large number of files in OneDrive, you may want to use the OneDrive sync client ( | ). Remember to after moving your files.

For either option:

  • Delete any files that remain in OneDrive after downloading them.
  • Files will be read-only unless a licensed version of Office is present or until uploaded to Ïã½¹ÊÓƵ Google Drive.

Moving Your Files to Google Drive
ITS recommends transitioning your files from OneDrive to Ïã½¹ÊÓƵ Google Drive. Ïã½¹ÊÓƵ Google accounts are available to all active faculty, staff, students, retirees, and alumni. Alumni and retirees who do not have an Ïã½¹ÊÓƵ Google account can contact helpdesk@andrews.edu to get one.

Uncooperative Departures

Involve your ITS technician as soon as possible so Ïã½¹ÊÓƵ University Office 365 Administrators can assist in:

  • Preserving the contents of an account
  • Moving Ïã½¹ÊÓƵ Office 365 files and folders from one account to another
  • Inactivate the Ïã½¹ÊÓƵ Office 365 account access sooner than the automated process
  • Download university data from the person’s account if time is critical

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